EXECUTIVE BOARD MEETING

MINUTES OF September 9, 2002 

Board Members Present: Chris Hoffman, Jan Woldseth, Joel Watters, Mike Scott, Bruce Dubois, Craig Olson, Jana Porter, Bob Dowding, John Wiley, Sam Perlin, Dan Jurdy, Dick Nelson, Jock McLaughlin, Jack Reynolds 

Marilyn & Tom Doyle – Secretary 

Board Members Absent:   

1.      Introduction of Guests:  

2.      June 5, 2002 Executive Board Minutes. Minutes were approved as written.

3.      Financial Report:                Checking       $   2,640.10 
                                              Savings:        $ 65,857.16

4.      Approval of Vouchers: Vouchers # 11500 through #11529 for a total of
$ 9,360.02.14 M/S/P to approve vouchers as written. 

5.      WIAA Executive Board Report: Craig Olson.
- Enrollment Counts Committee.  The board is reviewing possible amendments to deal with enrollment issues.  One changes the calendar year for taking counts.  Another divides the number of schools by percentages.  Home school students not receiving services will not be counted for allocations.
- Cheer/Drill.  The board approved a competitive season for weeks 17-37 of the National Federation Calendar (Nov. 3 – Mar. 22 this year). 
- Final reading to recognize Saturday Sabbath and accommodate schools where possible in basketball.
- Looking at moving all boys soccer programs to spring (1A/B) in order to accommodate all schools playing soccer.
- Track & Field.  The coaches association would like to see us add the hammer throw as a WIAA event, eliminate the girl’s 4x200 relay, and add a distance medley for boys and girls.  This was tabled by the WIAA until more input.  Leagues should report back on these proposals for next meeting.
- Leagues that wish to use three person mechanics must get approval from WIAA and WOA. 
- There will be a committee to study the penalties for violation by each district and to determine if all violations are being reported.
- This year’s golf tourney will be on Tuesday/Wednesday after Memorial Day.
- The pole vault landing pad regulations have changed and must be updated immediately.
- The Tacoma Dome and WIAA are in negotiations for both football and basketball playoffs.
- Volleyball sites will be different for this year because of the late start in our calendar.  4A will be at Spokane Arena on a Thu/Fri.  3A is not yet determined, but may be Yakima on Thu/Fri.  B at Eastern Washington on a Thu, Spokane Arena on Fri.  1A will be in Yakima on Fri/Sat
-Player ejections equals .04% of players.  The concern is the number of coaches (124) ejected.  Todd Stordahl will lead a study of where the ejections come from – proper equipment, rules, or unsportsmanlike behavior.
- Coaches education forms are located on the WIAA website to help schools track the WIAA Coaching Clock Hours.
- Middle school baseball bats have been allowed to use the (–5) bats.
- Litigation issues - out of season coaching, drug testing, and Canadians moving to Washington to play
- Liability insurance has gone up dramatically.
- The NCAA set up region basketball sites in April so they can see and recruit kids.  Want WIAA to host a regional camp/tourney for this purpose.  Either the National Federation or AAU could possibly host, the National Fed decided to take over.  Now the NCAA has backed off their proposal dates. 
- District 8 has requested that the executive board eliminate spring floors for gymnastics.  The proposal was denied.  There will be a new vault table.  For this year only, vaulters will have a choice of which to use. 

6.      Sea-King District 2 Executive Board President Report:  Chris Hoffman

  1. Violations None
  2. 2002-03 Executive Board Calendar.  The calendar is updated and accurate as attached.
  3. Service Fees & 2001-2002 Travel Points.  The WIAA travel points are $1.07 per point.  Amounts will be deducted from Service Fees due to the district, then distributed by check or in the form of a bill to schools.
  4. Distribution of 2001-2002 Excess Fees.  Marilyn presented a suggested formula for distributing the excess funds back to the leagues.  The district retains $40,000 and distributes the rest.  The proposal is to distribute $28,000 of the 2001-2002 school year funds.  The board approved the distribution of excess funds as proposed.
  5. Proposed District Tournament Allocations.  The proposed allocations from district to state were distributed.  They are PROPOSED until the WIAA board reviews at the end of September.
  6. Fall District Tournament Dates, Sites & Managers. Manager/Sites/Dates have been set and posted on the Sea-King Website.
  7. 2002-2003 Sea-King Dist. 2 Committees.  The board authorized a board to review the awards criteria.  Bruce, Jana, and Marilyn will meet prior to the next board meeting.(3:00PM)
  8. 2002-2003 Sea-King Dist. 2 Annual Goals.  Chris asked the board to consider possible goals for this year.to provide some focus for us for the year.  One suggestion was to make better use of the website to advertise coaching positions and the email to inform other district AD’s about possible coaches available for those positions.
  9. Proposal to pigtail 3A playoffs between Kingco and Metro in Football, Boys Soccer, Girls Soccer, and Baseball.  The Metro League voted not to participate in a pigtail.
  10. Proposal for Chief Leschi to join District 2.  The board voted to approve Chief Leschi’s request to move to District 2 from District 3.
  11. Proposed Amendment to Sea-King District 2 Constitution.  The board voted to approve the proposed amendment relating to selection of the District Rep Assembly in years when we are allocated fewer reps than there are leagues in the district.
  12. Dance/Drill District Event.  Marilyn asked Kingco 3A and 4A AD’s to help her obtain a Dance/Drill Event Manager for this year’s District Event on March 1.
  13. District Board Representatives for 2002-03 – Kingco 4A – Mike Scott, Franklin 3 Yr, SeaTac – TBD 3Y

7.       7.  Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

  1. Correspondence.  Letters included in the packet:
    - The GSVA volleyball officials are not able to cover all of our district schools and worked out arrangements with associations from other areas to cover their contests; a request for a waiver of the WIAA rule on the age of a head coach; a request for a waiver to allow a dive coach for one year to continue coaching until a non-year round replacement can be found.
  2. Web Site – www.wiaa.com/dist2/.

8.       Agenda Items for October 14, 2002 Meeting, ESC Boardroom, 3:30PM.

  1. Review of 2001-2002 Annual Financial Report – Jim Murphy
  2. Review of Oct. 1st Enrollment Figures & State Tournament Allocations
  3. Site Selection for Football/Soccer
  4. Fall Eligibility Report – Mike Ritch
  5. WIAA Insurance (L & I/Catastrophic)
  6. Review District Playoff formats after allocations are determined
  7. Proposal of District Board Goals

9.      The Executive Board meeting was adjourned at 5:20PM