EXECUTIVE BOARD MEETING

MINUTES OF October 14, 2002  

Board Members Present: Chris Hoffman, Jan Woldseth, Joel Watters, Mike Scott, Bruce Dubois, Craig Olson, Jana Porter, Bob Dowding, John Wiley, Sam Perlin, Dan Jurdy, Dick Nelson, Jack Reynolds, Dave Habeck, Jock McLaughlin  

Marilyn & Tom Doyle – Secretary  

Board Members Absent:   

1.      Introduction of Guests: Mike Colbrese, WIAA Executive Director
                                         Jim Murphy, CPA  

2.      September 9, 2002 Executive Board Minutes. Minutes were approved as written.

3.      Financial Report:           Checking        $   2,468.07 
                                         Savings:         $ 29,880.04

4.      Approval of Vouchers: Vouchers # 11530 through #11595 for a total of $ 54,941.14 M/S/P to approve vouchers as written.

5.      Mike Colbrese, WIAA Executive Director
- Jan 13 will be the Winter Coalition meeting at Maplewood Greens to cover proposed amendments.
- Recent Board actions – 1.  Denied Track Coach Association request to add the hammer.  2.  Denied request to eliminate 4x200 relay for girls and add a distance medley relay for both boys and girls.  3.  Competitive Cheer season will have its third reading at the next board meeting.  4.  The WIAA is working toward requiring coaching clinics for Pole Vault coaches.  Clinics will be offered this year to begin this process. 
- Tournament Revenues and expenses.  The board recognizes a quantifiable decrease in revenues and an increase in expenses.  They feel the economic climate has an effect on this.  In addition, the number of activities going on between league and state tourneys has removed some of the drama of state competition.  The number of family activities and sport opportunities has grown dramatically over the years.  The board will be reviewing tournament expenses, sites, and formats to address these issues.  Point reimbursement may need to be reduced or eliminated for a year or two while we proceed through this economic period. The positive side to that is that we will be able to add to the reserves that may allow us to restart the reimbursement program down the road.  The board will review this scenario again on Nov. 17 and break into committees to discuss all aspects of this. 
- Enrollment Counts Committee – The board continues to review the classification of schools.  Several proposals will come to the Winter Coalition in the form of amendments dealing with classification of schools.  One will look at equalizing the number of schools in each classification.  Another uses average enrollment throughout the school year to determine the P-23 numbers.  For schools with a great deal of fall off during the fall, this might give a better picture of enrollment.  The board continues to review the alternative school and home school issues that affect this process.
- Student eligibility appeals.  Last year there was a drop in the number of eligibility requests, this year it is up dramatically.  More 5th year cases appear on the horizon this year and more appeals from the district to the state level.
- Mike presented the Conduct Report, which indicates that ejections appear to be up again, although the number of schools with more than 5 ejections is down.  The Just Play Fair committee is looking at an amendment to target coaches who get ejected with a two game suspension.
- Out of Season – WIAA interprets this rule more than any other rule.  The association is involved in a lawsuit at present based on out of season issues.  There are issues with coaches wanting to coach out of season.  The rep assembly has made it clear that we are satisfied with the present rules. 
- Private/Public – This is an issue that will continue to come up.  In particular, this appears to be a small school issue that has no easy resolution, partially because there is so much misinformation in the public arena. 
- Celebrations.  This year is the 50th anniversary of the first Wrestling state tournament.  There will be celebration at this year’s state meet.  The WIAA will celebrate 100 years in 2005 and is planning events to mark this date.
- The coaching school has been a great success and will continue next year with the board looking at bringing it back to the west down the line. 
- Communication with Leagues.  The board is trying to keep in contact with each league rep in the state and will try to do this through email and weekly reports.
- The scholastic cup will continue this year and the staff is excited to be involved in these positive experiences. 
- The Seattle Times Athlete of the Week program in conjunction with the WIAA has been a great success.  ADs from our schools are asked to submit nominations to the WIAA each Monday.

6.      Roger Hansen to present Track Proposal for 4A Kingco and 3A Kingco, Metro. 
- Joel Watters reported for Roger on the track proposal.  Kingco 4A would like to continue to have a league track meet, but then hold the state qualifying finals at the 3A District meet.  There has been discussion with the 3A managers who feel that the two can be combined without adding much time or expense to the meet.  Gate proceeds would be retained by the district.  A motion to approve the combined 3A/4A track meet passed.

7.      Review of 2001-2002 Annual Financial Report and Audit – Jim Murphy
- The board asked Jim to perform an audit of every transaction of the district this year.  Jim handed out a copy of the audit report for the board’s review.  On page 5, there is an audit summary.  Jim asked Marilyn to make sure there was backup for every check.  Jim said that the weak spot in the report came from tournament reports.  Jim suggested a properly filled out tournament report should be given to each manager to demonstrate the proper way to fill out a report.  We need to move towards more consistency in reporting.  On page 3 of the financial report, one sees both revenue and expenses down about 30%.  Much of that results from Kingco 4A revenues and expenses managed within the league rather than through the district.  Jim also recommended that we research other banks for a “sweep account” for interest and to help eliminate charges for large cash deposits.

8.      WIAA Executive Board Report: Craig Olson.  Craig asked the board and district ADs to provide input and advice on the issues Mike presented.

9.      Sea-King District 2 Executive Board President Report:  Chris Hoffman

A.      Violations – violation report and league actions approved.

B.       District Board Representative for 2002-03 - SeaTac 3Yr.  Bob will take the three year position for the league and fill the one year position.  Dave Habeck will attend the October and November meetings.  The league will then send another representative to the remainder of the meetings.

C.       District 2 Tournament Allocations – League to District & District to State.  Available on website.  The board approved Emerald City/SeaTac proposal for a soccer playoff to place teams on the tri district brackets.

D.      District 2 Brackets - 3A Football & Soccer Draws
                                                        Football             Soccer
                          Seaking #1            Metro #1            Metro #1       
                          Seaking #2            Kingco #1          Kingco #1
                          Seaking #3            Metro #2            Kingco #2
                          Seaking #4            Kingco #2          Metro #2
                          Seaking #5            Metro #3            n.a.
The board voted to approve the draw for this year and to reverse the number 1 seeds in both football and soccer for next year and then the remainder will be split up according to the brackets for the second year.

E.       Football - 4A/3A Kingco request for 5 man mechanics and pre-bracket playoff with Districts 3 and 4.  The board approved both requests as presented.

F.       Fall District Tournament Dates, Sites & Managers.  FYI

G.       2002-2003 Sea-King Dist. 2 Annual Goals.  Tabled

H.      Site Selection for Football/Soccer.  Marilyn will attend a meeting to determine sites for football and soccer playoffs.  Mercer Island now has a turfed stadium and would like to be included as a possible home site should their team qualify.

I.         WIAA Insurance (L & I/Catastrophic).  Insurance rates have gone up dramatically to $7500.

J.        Dance/Drill.  Eastlake High School is willing to host the state qualifying event March 1.

K.      Jerry Penny, Sammamish - Offer to host 3A and 4A Gymnastics.  The board supports this option for this winter.

10.  Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

  1. Correspondence.  Letters included in the packet:
    - The GSVA volleyball officials are not able to cover all of our district schools and worked out arrangements with associations from other areas to cover their contests;
    - Letter from Sam Perlin on his soccer ejection even though the official told him he was not going to report the violation.
    - Pole Vault Certification letter from Mike Colbrese.
  2. Web Site – www.wiaa.com/dist2/.

11.   Agenda Items for November 4, 2002 Meeting, ESC Boardroom, 3:30PM.

  1. Fall Eligibility Report – Mike Ritch
  2. Review Fall Tournament/Play-Off Status
  3. Winter District Tournament Dates, Sites & Managers
  4. Proposed Amendments for Rep. Assembly (due at Nov. Board meeting for approval)

12.  The Executive Board meeting was adjourned at 5:45PM