EXECUTIVE BOARD MEETING

MINUTES OF MAY 13, 2002 

Board Members Present: Chris Hoffman, Jan Woldseth, Joel Watters, John Wiley, Jefri Donovan, Bruce Dubois, Craig Olson, Jana Porter, Jack Reynolds, Dan Jurdy, Sam Perlin 

Marilyn & Tom Doyle – Secretary 

Board Members Absent:  Bob Dowding, Dick Nelson, Garron Smith, Jock McLaughlin. 

1.      Introduction of Guests: Mike Ritch, Sea-King Eligibility 

2.      April 1, 2002 Executive Board Minutes. Minutes were approved as written with the clarification that 5F should indicate that the WIAA board will look for fields for soccer with artificial turf, not “field turf” as mentioned in the minutes.

3.      Financial Report:           Checking    $   4,146.09
                                         Savings       $ 65,633.42

4.      Approval of Vouchers: Vouchers # 11397 through #11410 for a total of $ 7,489.59.  M/S/P to approve vouchers as written. 

5.      WIAA Executive Board Report: Craig Olson.
- Approved 2002-03 Dance/Drill Qualification information
- 2nd reading approved making appropriate accommodations for NW Yeshiva should they qualify for state basketball.
- Approved to move to starting the fall calendar earlier in 2008.
- Beginning in 2004-05, will shift the spring season one week later
- Dean Nafzinger will be WIAA board president next year
- Forensics will be allowed to begin one week earlier next year.
- The board discussed:  the use of legend drugs at State Tourneys; the pole vault as a liability issue and regulations for new padding; sending a representative to the Coaching Principles Class; ineligibility of an athlete taking two classes, but playing in contests – handled in phone conference.  The board discussed the issue, but did not make the school forfeit all their contests as the school dealt with the administrative decisions surrounding the issue and did not penalize the team for the small amount of time the athlete appeared in contests. 

6.      Sea-King District 2 Executive Board President Report:  Bruce DuBois

  1. Annual Eligibility Report – Mike Ritch gave his final report for the eligibility committee.  Our district ended up with 133 total hearings, down from last year.  The district board processed 51 visa students and/or students who transferred but had not participated the previous year in that sport.  The numbers of athletes requesting a fifth year rose again this year; more than half were denied.
  2. Violations – League actions were approved.
  3. Spring Rep. Assembly Review.   The assembly was quick, there was little discussion as it appears that people come ready to vote.  Some felt this was a result of a lot of discussion over several months, others preferred more discussion prior to a vote taking place.
  4. Presentation of 2002-2003 Sea-King Budget.  Marilyn presented a 2002-03 proposed budget for discussion.
  5. 4A Contribution to Overhead Expenses of District.  A part of the discussion revolved around Kingco 4A and how we handle finances.  The district is financially supported through district play.  At present, Kingco 4A is keeping their tournament funds as they do not have another league to participate against.  In the two previous years this occurred, the district kept the 4A’s share of excess funds from the previous year to help cover the overhead costs of running the district.  For the next year, there are no excess funds to distribute to 4A, so the question is how much should they contribute to the costs of running the district, how should this be determined, where should funds come from??   Marilyn laid out the history of the finances and the income and expenses generated by each classification.  She demonstrated that the 4As have 48% of the kids in the district and 21% of the schools.  The question for the board is how do we come to a decision of how to fairly charge the 4As for their fare share of the district expenses. 
  6. Delegates to 2002-03 Spring Rep Assembly.  District 2 will drop from 5 to 4 rep assembly members for the first year of the next cycle.  The board drew to determine which leagues shall provide reps for the first year of the cycle.  The Metro, Kingco 3A, Emerald City and Sea-Tac leagues will bring back a name of their delegate for the next board meeting.
  7. Spring District Tournament/Play-Off Status.  Board members are asked to discuss the effect of AP exams on district tournaments.  We will decide whether to put in writing that we will or won’t make any changes in scheduling to accommodate testing dates.
  8. Review Sea-King District Documents.  Jana and John met with Marilyn to review the documents.  They will meet again prior to the next meeting to finish the project.
  9. Selection of 2002-2003 Basketball Sites.  The board will need to decide whether to send the 3As back to the University of Washington.  BCC has upgraded their floor and their parking.  Concerns are that we might have to turn people away for a championship contest at BCC, but that the UW fees are exorbitant.  The board recommended discussing holding a smaller number of contests there, thus allowing teams to get on the UW court, while keeping us at BCC for the remainder of the contests.
  10. Dance/Drill District Event.  It appears there will now be a bi-district event qualifying schools for the state meet.  The district boards will now be responsible for hosting this event.  Craig and Marilyn will follow up on how this becomes a district event.
  11. Appointments to WIAA Committees - Forensic Committee, Athletic Director 3 Years.  Brent Kawaguchi, new AD at Eastlake, will take this position.
  12. Calendar Distribution
  13. Election of 2002-2003 Executive Board President and President-Elect.  Chris Hoffman is the president for next year.  We will elect the other position the next meeting.

7.       Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

  1. Correspondence.
  2. Tournament Finance.  Marilyn reviewed the financial reports from the winter sports’ tournaments.  Not all charges are in yet so the report is not final. 
  3. Web Site – www.wiaa.com/dist2/.

8.       Agenda Items for June 5, 2002 Exec. Board Meeting, ESC Boardroom, 3:30PM.

A.      Approval of 2002-2003 Sea-King Budget

B.       Delegates to 2002-03 Spring Rep Assembly

C.       Election of 2002-2003 President-Elect

D.      Approval of 2002-203 Sea-King Budget

E.       Mileage Reimbursement foe 2001-2002 Executive Board Meetings

F.       Winter and Spring District Tournament/Play-Off Financial Reports

G.       Review Sea-King Documents

The Executive Board meeting was adjourned at 5:43 PM