EXECUTIVE BOARD MEETING

MINUTES OF June 5, 2002, 2002 

Board Members Present: Chris Hoffman, Jan Woldseth, Joel Watters, John Wiley, Jefri Donovan, Bruce Dubois, Craig Olson, Jana Porter, Bob Dowding, Sam Perlin, Dan Jurdy, Dick Nelson, Garron Smith, Jock McLaughlin. 

Marilyn & Tom Doyle – Secretary 

Board Members Absent:  Jack Reynolds

1.      Introduction of Guests:  

2.      May 13, 2002 Executive Board Minutes. Minutes were approved as written.

3.      Financial Report:           Checking       $  4,146.09
                                         Savings:        $ 65,633.42

4.      Approval of Vouchers: Vouchers # 11411 through #11499 for a total of $ 13,299.14 M/S/P to approve vouchers as written.

5.      WIAA Executive Board Report: Craig Olson.  No Report. 

6.      Sea-King District 2 Executive Board President Report:  Bruce DuBois

  1. Violations – League actions were approved.
  2. 4A Contribution to Overhead Expenses of District.  Kingco 4A proposes to contribute $10,766 in September to cover the costs of their share of district expenses.  Kingco 4A used a formula of expenses that they shared percentage wise (48%) and expenses that they paid a smaller share based on reduced secretarial responsibilities.  The board approved the proposal for the amounts and the percentages for the 2002-2003 school year.
  3. Approval of 2002-2003 Sea-King Budget.  The board approved the budget with corrections – the addition of funds from above.  The board took notice of the funds available for sportsmanship efforts and suggested reminding leagues of the availability of funds based on proposals brought to the board.
  4. 2002-03 Executive Board Calendar.  The calendar was approved with the change in the November meeting to Nov. 4 to avoid Veteran’s Day.  The April meeting will be March 31.  The June meeting date – no room is available for that date, so we will schedule at a different site, either a restaurant or Seattle Prep.
  5. Delegates to 2002-03 Spring Rep Assembly.  Metro – Ed Putnam.  Kingco 3A – Greg Hart.  Emerald City – Mark Cullen.  SeaTac – Bob Dowding
  6. Spring District Tournament/Play-Off Status.  Board members are asked to discuss the effect of AP exams on district tournaments.  We will decide whether to put in writing that we will or won’t make any changes in scheduling to accommodate testing dates.
  7. Review Sea-King District Documents.  A committee met to look at the documents.  Suggested changes:  page 5 – change the by-laws in Article IV Section 11.  Add a sentence dealing with years when we have a fewer number of delegates to rep assembly than leagues by using a rotating schedule.  The following sentence is proposed to be added to end of the paragraph: Article IV Section 11.  In years where the District has less delegates allocated to assembly than leagues, delegates will be rotated among leagues. By-Law changes will be voted on at the September Meeting.
    Revisions to rules and regs – page 8 – use current IRS rates for mileage reimbursement (approved), effective immediately; page 11, art. 3, sec. 1 – Sea-King is allocated (4) reps; page 15 – art. 7, sec 2 – cross out use of Opstad and use number of schools…cross out section A (approved);  page 16 – section 3, second paragraph, add wrestling; page 17, sec. 12 – add “only permitted, with the exception of cross country and golf, and only if accessible to all participants” (approved); page 18 – change game numbers from (16) to 12-16 for management fees; clarify basketball site managers reference to high school sites; page 21 – sec. 20f – add superintendent, principal, and board members; page 24 – recommend changes to the awards presented at district events to drop ribbons for golf because of the large numbers of ties in that sport, change swimming, and gymnastics to move to 6 ribbons, 8 for track. (not approved – passed  printing extra, generic ribbons without event or year to take care of ties.)
  8. Selection of 2002-2003 Basketball Sites.  Craig reported that there is a new manager at the UW and the dates we need are not available there.  All dates are available at BCC.
  9. Dance/Drill District Event.  It appears there will now be a bi-district event qualifying schools for the state meet.  The district boards will now be responsible for hosting this event.  It appears that there may be schools willing to host the event now in our district.

J.        Election of 2002-2003 Executive Board President-Elect.  The board elected Bob Dowding.

K.      District Board Representatives for 2002-03 – Metro – Dan Jurdy, Rainier Beach, 3 Yr, Kingco 4A – Carole Lynch, Franklin 3 Yr, SeaTac – TBD 3Yr, Jr. High - Bruce Dubois 2Yr

L.       Mileage Reimbursement for 2001-2002 Executive Board Meetings. 

M.     The board approved 12 team tournaments for 3A for the next two years (rather than 8 one year and 12 the next.)

7.       Sea-King District 2 Executive Secretary Report: Tom & Marilyn    Doyle

  1. Correspondence.
  2. Tournament Finance.  Marilyn reviewed the financial reports from the winter and spring sports’ tournaments.
  3. Web Site – www.wiaa.com/dist2/.
  4. Joel Watters thanked Jef Donavan on behalf of all present.  Her participation in the Rep assembly for the district was powerful.  Jef “should have been a lawyer” as she put great effort into all the things that she did on behalf of the district.  She had a great year as president of the Kingco 4A.  Joel expressed the gratitude of all for all of her efforts as a district board member.
  5. Chris Hoffman brought up a Kingco 3A proposal to pigtail entries in Football, Soccer, and Baseball over the next two years.  It appears there will be 4 (2 Kingco, 2 Metro) entries the first year, 5 (2 Kingco, 3 Metro) the following year.  This proposal would allow the #3 Metro one year and the #3 Kingco the following year to have an additional opportunity to qualify a team each year.  Metro and Kingco will review the proposal and bring it back in September.

8.       Agenda Items for September 9, 2002 Exec. Board Meeting, ESC Boardroom, 3:30PM

  1. Executive Board Calendar
  2. Service Fees & 2001-2002 Travel Points
  3. Distribution of 2001-2002 Excess Fees
  4. District Tournament Allocations
  5. Fall District Tournament Dates, Sites & Managers
  6. 2002-2003 Sea-King Dist. 2 Committees
  7. 2002-2003 Sea-King Dist. 2 Annual Goals
  8. Proposal to pigtail 3A playoffs between Kingco and Metro in Football, Boys Soccer, Girls Soccer, and Baseball.