EXECUTIVE BOARD MEETING

MINUTES OF January 13, 2003

 

Board Members Present: Chris Hoffman, Jan Woldseth, Craig Olson, Jana Porter, John Wiley, Jack Reynolds, Dave Krenning, Sam Perlin, Joel Watters, Bruce Dubois, Bob Dowding, Dick Nelson, Mike Scott, Jock McLaughlin, Dan Jurdy,

 

Marilyn & Tom Doyle – Secretary

 

Board Members Absent: 

 

1.      Introduction of Guests:

 

2.      December 9, 2002 Executive Board Minutes. Minutes were approved as written.

3.      Financial Report:              Checking          $    6,277.94
                                          Savings:            $  49,894.57

4.      Approval of Vouchers: Vouchers # 11728 through #11744 for a total of $11,390.79.   M/S/P to approve vouchers as written.

5.      WIAA Executive Board Report: Craig Olson.   
      - WIAA Board met Saturday and Sunday.  Discussion took place around state tournaments and formats.  With revenue down, the board looked at three potential changes.  For basketball, leave the B’s alone in Spokane.  For the rest, possibly move to a single elimination tournament with the 1A/3A on Wed, 2A/4A on Thurs, with the semi finals on Saturday, then all state finals the following Saturday at one site.  This would save approx. $200,000.  The board needs to take a look at the possibilities surrounding this.  Football options include a semi final weekend hosted with B8/B11 championships.  The following Saturday we would hold the remainder of the state games, saving over $15,000.  Otherwise, hold the Westside regional finals outdoors, then holding all the finals (except 3A outdoors).  Could have all games outside or leave it as is for other options.  Volleyball could move to bracket play from pool play, allowing three classifications at a site, thus saving rental costs and game costs.  3A volleyball may move to the new Everett Arena.

     - Also looking at bringing eligibility cases from the district level to the state level.  With nine different boards, there are inconsistencies.  Therefore, create one eastside and two Westside boards, with appeals going to a state board rather than the executive director.  There may not be great savings, but there would be better consistency.

     - Fall Tournament receipts are in and net from tournaments is down significantly.  The board has a financial responsibility to look at options for reducing costs to the association and the schools.
     - The board discussed Cheer and Dance and Drill and tabled it.
     - We discussed the second bag at first base for softball and determined we needed additional input from coaches.
     - Board and staff travel limits went through second reading.
     - 2nd reading on charging $20 per participant at the state golf tournament.
     - Discussed combinations between districts with one allocation and lengthened appeal for another opportunity to two weeks after the allocations are approved.
     - The Great Northern League requested discussion about allocations to state golf and the rule about the limit per school allowed in the tournament.
     - Two schools made requests for waivers.  Cusick wanted to be able to play football at the B8 level.  The request was denied.  Linn-Ritzville combined for sports and a handbook error meant that the numbers of their combination were taken from odd rather than even years.  On appeal, the combination was too large for the B level.  The season had already begun and the board reviewed the numbers again.  There was not attempt to get around any rule here by the districts.  The board allowed the football and basketball results to stand.  In the spring, they must compete as an A school.
     - The language of the transfer rule in the handbook will be revised.
     - A new form for combine/coops will be sent by the WIAA office, but the WIAA will list the numbers on the form so that there is no question about the accuracy of the requested combine/coop.
     - The board discussed the potential of the “Just Play Fair Game” for football.  If the amendment passes, all schools will be allowed to start practice three days earlier.
     - Winter basketball allocations were reviewed and passed.  4A (2/2 Allocations).  3A (5/4).  1A (6/6).  B (3/4).  (First Year/Second Year of Allocation Period.)

 

6.      Sea-King District 2 Executive Board President Report:  Chris Hoffman

  1. Winter Eligibility Committee Report – Mike Ritch
    -     Mike reported that the WIAA already has exceeded the number of cases that have been appealed to the WIAA for last year.  Six cases were appealed from this winter’s hearings to the WIAA.  There were a total of 37 cases with 25 granted.  There were 19 regular hearings and 6 special hearings.  Three of those appealed to the WIAA were granted.  The bulk of hearings revolved around transfers with season limitations coming in second.  Our winter hearings were slightly down because we heard several at the end of the fall season.  Nine foreign exchange hearings were granted.
    - Mike again thanked all those dedicated athletic directors, principals, assistant principals who so willingly give of their time and talent to make the eligibility process work so effectively.
  2. Violations.  League actions approved.
  3. Annual Calendar Order.  The board approved the purchase of 1500 calendars.

D.     Spring District Tournaments Dates, Sites & Managers

E.      Election of Sea-King Athletic Director of the Year.  Congratulations to Sea-King District AD of the Year, Bob Dowding.  All of our candidates this year are outstanding. The board also congratulates League AD of the Year, Kingco 3A – Jim Judson, Metro 3A – Traci Huffer, Emerald City 1A– John Wiley, and SeaTac B – Bob Dowding.  We are proud of all the work and dedication of all these candidates.

F.      Sea-King District Awards – Bruce DuBois.  Bruce reported on the committee recommendation on awards for our district and recommended that ribbons and pins should not be awarded to the same athlete in sports.  Pins will be given for 1st thru 3rd.  4th thru final places will then receive ribbons.  This will cut duplication and save some costs.  Ribbons will be printed without a year.  Use a paper backplate for further information for the ribbons.  The board approved the recommendation.  Dance and Drill will be awarded 1st Place trophies in 6 different events. 
  1. January “Current Issues” Report.  Tabled till next meeting.
  2. Fiscal Year.  The WIAA requested that districts change their fiscal year end to July 31.  The district board voted to approve the change.
  3. WIAA Hall of Fame.  District 2 and 5 will be asked to come up with a candidate to serve on a committee to select candidates for the upcoming WIAA Hall of Fame.  The district board will be looking for potential members for this committee and we will work with district 5 to select one person to serve on this. 
  4. Review Proposed Amendments to Spring Rep. Assembly.   Tabled till next meeting.
  5. District Gymnastics.  Jerry Penney sent options for the 3A and 4A District meets. The board reviewed and approved the 3A as is and the 4A Option 1.  The board voted to approve the recommendation as presented contingent on the Kingco review of it on Tuesday, Jan. 14.

7.      Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

  1. Correspondence.  Letters concerning playing a non-member school and the size of numbers on uniforms were presented for discussion purposes.
  2. Web Site – www.wiaa.com/dist2/.

8.       Agenda Items for February 10, 2003 Meeting, ESC Boardroom, 3:30PM.

  1. Winter District Tournament Status
  2. January “Current Issues” Report
  3. Review Proposed Amendments to Spring Rep. Assembly

9.      The Executive Board meeting was adjourned at 5:30 PM