EXECUTIVE BOARD MEETING

MINUTES OF MARCH 31, 2003

 

Board Members Present:  Craig Olson, Jana Porter, Joel Watters, Bruce Dubois, Bob Dowding, Dan Jurdy, John Wiley, Jan Woldseth, Mike Scott, Chris Hoffman, Jock McLaughlin

 

Marilyn & Tom Doyle – Secretary

 

Board Members Absent:  Jack Reynolds, Dick Nelson, Dave Krenning, Sam Perlin

 

1.      Introduction of Guests:  Ed Putnam, Mark Cullen, Mike Ritch

 

2.      March 10, 2003 Executive Board Minutes. Minutes were approved as amended.  The date of the previous meeting was corrected to be Feb. 10.

3.      Financial Report:              Checking          $ 13,747.39
                                              Savings:        $ 84,905.11

4.      Approval of Vouchers: Vouchers # 11855 through #11865 for a total of $ 2,023.23.   M/S/P to approve vouchers as written.

5.      WIAA Executive Board Report: Craig Olson.
- WIAA board discussed makeup of Eligibility Boards and whether we ought to go to three or four rather than each having one.  Concern goes to consistency and whether that can be approved.
- 3A basketball tournament revenues were down again.  The board is looking into possible solutions.  They would like to move the 3A to Seattle, which might mean splitting boys and girls.
- 3A was down over $40,000 from last year; 4A was up about $2000, 2A and B were down a little, 1A was up.  Over the last three years, revenues are down nearly $250,000. 
- Clock hours costs will go to $2.  Ticket prices for now will remain the same.
- Cheer/Dance competitive season.   Tabled for now.  Extra base for softball is temporarily tabled as well.  Will be next year before we might add that.  The board is investigating what to do about the number of golfers from one school that can qualify.
- Football practice will allow schools to start three days earlier next fall.  This will allow schools to move the jamboree up earlier and to play that tenth game.  Schools may apply to play in a Foundation Game if they choose.
- Lind/Ritzville appealed the decision that made them an A school. They were denied and now informed the WIAA that they will stay in the combine and play 1A for next year.  Dayton appealed requesting B status, but was denied.  Mercer Island’s swim protest was also denied.
- The board took positions on the amendments.
- Basketball.  The board heard the basketball coaches’ association suggest they were in favor of a single elimination tournament with the proposal to put it all in the same week. 
- Rally scoring has been adopted for Volleyball for next year to come in line with the National Federation Rules.  There will be a 16 team, modified double elimination tournament for next year.  It appears that the Everett Arena will be available on Nov. 14, 15 for the 3A/4A tourney, but a decision will be made later in the year.
- There is some discussion about a State Cheer Championship next year.
- The ejection report summary through fall and winter suggests that ejections are down dramatically.  This is good news.
- April 25 is the date for the Hall of Fame Committee Meeting.
- The state merchandise contract with J&B Graphics stipulates that they are the only group that can produce “State” merchandise. 
- The board will discuss several issues surrounding the 3A tournament.  The standing rule will be one of the topics for discussion.  Squad size will also be a topic, as will the positioning of bands, the venue, three person mechanics, and the format of the tournament. 

6.      Sea-King District 2 Executive Board President Report:  Chris Hoffman

A.     Violations.  League actions approved.

B.     League Positions on Amendments to Spring Rep Assembly.

C.     Spring Allocations.  See web site for most recent allocation information. 

D.     Review Sea-King District Documents.  Dan, Chris will meet before the next meeting to discuss.

E.      Selection of 2003-2004 3A Basketball Sites, Brackets.  Craig recommends returning to BCC.  Next meeting he will bring a proposed bracket for next year.

F.      3A 2003 Volleyball Brackets.  At the state level, we are leaving pool play and going to a bracket.  The recommendation would be to go to the same 3A District bracket as basketball.

G.     10 Run Rule Baseball Discussion.   The board was asked to reconsider the 10 run “mercy rule”.  The state baseball coaches association asked for reconsideration at the state level. 

H.     3A Fall Soccer Draw.  In the fall, we drew for the football and soccer draws.  Our minutes indicate that we drew for 4 allocations for girls; we now have 5 for boys.  We discussed whether to use the same draw or to redraw.  Results of the draw are as follows:  #1 Kingco # 1, #2 Metro # 1, #3 Metro # 2, #4 Kingco # 2, #5 Metro # 3.

I.        Eligibility Committee Discussion – Mike Ritch.  The WIAA had over 90 cases appealed to the WIAA this year.  Several were very difficult.  The WIAA has a hearing officer who listens to the appeal, then makes a recommendation to Mike.  The board has suggested that it might be wise to use a committee for this process.  The big concerns are that the number of cases has increased, the number of appeals has increased, the amount of litigation in our society, and questions about consistency among districts continues to come up. 
- Seaking board members suggested more communication with the sending school athletic director prior to a hearing of an appeal at the WIAA level.  Would also be useful for the eligibility committee to get feedback after a hearing so we know if we could have done something differently or better in the next hearing.  Some discussion about revising the 5th Year Rule also came up for discussion.

7.      Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

A.      Correspondence.  The WIAA has decided to work with NCAA to schedule spring visitation dates.  If we don’t do it, someone else will.  On April 18, 19 kids will be selected to participate in Spokane.  The next week, there will be several contests in Seattle.  The coaches’ association will select the athletes to participate in these contests.

B.       2002-2003 Budget Status Report.  Please review the budget report that shows whether we are on target for making budget this year.  We will use this information to help set the budget for 2003 – 2004.

C.       Winter District Tournament Financial Report for 1A & B Basketball, Dance/Drill. These reports are not ready for publication yet, so will be presented next month.

D.      Web Site – www.wiaa.com/dist2/.

8.       Agenda Items for Monday, May 12, 2003 Meeting, ESC Boardroom, 3:30PM.

A.     Spring Rep. Assembly Review

B.     Presentation of 2003-2004 Sea-King Budget

C.     Delegates to 2003-2004 Spring Rep Assembly

D.     Spring District Tournament/Play-Off Status

E.      Winter District Tournament Financial Report for 1A & B Basketball, Dance/Drill

F.      Annual Eligibility Report

F.      Appointments to WIAA Committees

G.     Calendar Distribution

H.     Election of 2003-2004 Executive Board President and President-Elect

9.      The Executive Board meeting was adjourned at 6:10 PM