EXECUTIVE BOARD MEETING
MINUTES OF SEPTEMBER 13, 2004
Board
Members Present: Jim Krause, Gill
James, Craig Olson, Brent Kawaguchi, Dan Jurdy, John Wiley, Jan Woldseth,
Robert Gary, Bob Beeman, Jana Kohler, Bob Dowding, Dave Pond, Doug Bruketta,
Jack Reynolds
Tom & Marilyn Doyle – Secretary
Board
Members Absent: Mickey Fowler (ex),
1. Introduction
of Guests: Jim Murphy, CPA
2.
June 7, 2004
Executive Board Minutes. Minutes were
approved as written.
2.
Financial Report: Checking: $ 6,134.26
Savings: $ 60,120.08
3.
Approval of Vouchers: Vouchers:
#12458 through #12490 for a total of $ 14,912.26
5.
WIAA Executive
Board Report: Craig Olson.
A
Five new board
members this year.
B
Surplus in budget
from last year. Reimbursed each WIAA
district for insurance costs for the 2003-2004 school year. The board will also pay the insurance costs
for the 2004-2005 school year. Any
other surplus funds will go to the building debt.
C
The Kickoff Classic
attendance was nearly 28K, far exceeding expectations. Figures will come out in time for the
October WIAA board meeting.
D
The WIAA board will
be determining the number of teams required for “glue-ing” and allowing a
second team to have an opportunity to qualify for post-season play. The board has voted on first reading to make
that number “5” and will discuss again at the October meeting.
6.
Sea-King District
2 Executive Board President Report: Gill James
A.
Violations. No violations reported by leagues at this
time.
B.
Executive
Board Calendar. The board reviewed the
proposed calendar for the year.
C.
Service
Fees & 2003-2004 Travel Points.
Marilyn distributed or mailed the service fees for the administrative
costs of the district.
D.
Distribution
of 2003-2004 Excess Funds. Marilyn
projected that at the beginning of the fiscal year, we had $71K in district
accounts. Our policy is to keep $40K in
the accounts and distribute the rest.
Therefore, she recommends that we distribute $31K in excess funds.
Approved $31K to be distributed to the leagues.
E.
District
Tournament Allocations. The board
discussed all of the potential allocations and tournaments for the coming
2-year cycle. Two issues that need to
be decided soon are the 3A number of teams in a tourney and how to split
allocations between Metro and Kingco in the “regional” sports of football,
soccer, and baseball. The board voted
to stay with the same tournament formats as the previous year. M/S/P to play the 12 team format for the 3A
tournaments. In 3A, we likely will have
a split of 3/1 and 2/2 allocations in the next two year cycle. Metro was asked to discuss the option of
combining each year with Metro #3 vs. Kingco #2 in each of the regional
sports. After discussion, the Metro
League voted to not accept the proposal.
The board hoped that Kingco and Metro could come to some compromise
solution. With no solution at hand, the
board needed to vote whether to accept the numbers as they stand or to make
another determination. The board voted
to allocate based on numbers only for football, soccer, and baseball. The motion failed. A motion was made to follow the
interpretation of the district handbook which states that there are no tourneys
in the sports of football, soccer, and baseball and that allocations are
determined by numbers. M/S/P. It was recommended then that Kingco discuss
with Metro the possibility of going with the 2/2 allocation breakdown in Year 1
and giving more time to discuss the Year 2 and the 3/1 allocation.
F.
Proposed
Amendment to Constitution – Tabled till next meeting.
G.
Fall
District Tournament Dates, Sites & Managers. Board members reported on the district tournaments. Marilyn will put it on the website as we
determine managers and dates.
H.
2004-2005
Sea-King Dist. 2 Committees – tabled to next meeting
I. 2004-2005 Sea-King Dist. 2 Annual Goals – tabled to next meeting
J.
WSSAAA
Report - Tom reported that
District 2 has a WSSAAA board position available. AD’s have been solicited to see interest in serving on the
board. The District Board will make a
selection from those interested at the October meeting.
K.
Review
of 2003-2004 Annual Financial Report - Jim Murphy. Jim handed out the annual audit report and the working papers
from the Audit. The board discussed the
fact that US Bank charging us for depositing cash from tourneys. The board clearly thinks this doesn’t make
sense. There is a recommendation to
investigate moving to a more responsive bank.
Jim was concerned about the Ticket Reconciliation reports that came from
schools. He re-emphasized the
procedures that ought to be used by managers and asked that we encourage
managers to do it properly. Jim pointed
out the annual audit report that goes to the WIAA where revenues were down 19%
and expenses were down 7%. Revenue is
often affected by the number of 2nd round tournament contests we
have in football and soccer. We didn’t
have as many teams in the second round this year as the previous year. Financially, District 2 is in good
shape. Every single transaction and the
backup/detail was checked and validated.
7.
Sea-King District
2 Executive Secretary Report:
A.
Correspondence.
B.
Web Site – www.wiaa.com/dist2/.
8.
Other Business-Agenda Items for Monday, October
11, 2004-3:30PM Bellevue ESC
A.
Review of State
Tournament Allocations
B.
Site Selection for
Football/Soccer
C.
Fall Eligibility
Report
D.
WIAA Insurance (L
& I/Catastrophic) – Paid by WIAA for 2004-05.
E.
Proposed Amendment to
Constitution
9.
The Executive
Board meeting was adjourned at 6:00PM.