EXECUTIVE BOARD MEETING

MINUTES OF September 8, 2003 

Board Members Present: Chris Hoffman, Gill James, Jan Woldseth, Mike Scott, Brent Kawaguchi, Craig Olson, Jana Kohler, Bob Dowding, Dave Krenning, John Wiley, Bob Beeman, Dan Jurdy, Jack Reynolds 

Marilyn & Tom Doyle – Secretary 

Board Members Absent:  Bruce Dubois 

1.      Introduction of Guests: Mike Colbrese, WIAA. Mike discussed the following topics:
- Track.  WIAA has a request from a student for a schedule modification, which allows the student to observe the Sabbath.  The WIAA board will respond at its next meeting.  Traditionally, WIAA has indicated that it would allow for time changes in team sports only.
- Golf.  We will be in the Tri Cities this spring, with the next cycle in Spokane, and then return to the Westside.  There will continue to be an entry fee.
- Tennis.  The board is also reviewing adding a fee for the tennis tourney individuals.
- Football.  WIAA will review the Emerald City Kickoff Classic and the early season football start date.  The board will make a decision in September so that schedules can be drawn.  The start date continues to get earlier each year as the calendar changes.  The comparable date next year would be Labor Day Weekend and there is some concern about attendance on that weekend.  Most comments were positive; the negatives were that there was little flexibility in the 14-day practice requirement.
- Out of Season.  The current legal case on out of season coaching continues through the courts.  Depositions are now taking place, then a judge will be asked for a summary judgment. 
- Financial Status of the Association.  The WIAA’s financial situation is OK and not in the bad shape reported in the newspapers.  The problem is declining revenue from gate receipts.  WIAA is simply trying to find ways to stabilize the budget and return to offering “points” to the schools.
- Office staffing.  WIAA performed an efficiency audit this summer and reevaluated the size of the support staff, provided direct phone lines to each of the administrative staff members, and outsourced the legal part of the WIAA responsibilities.  John Olson will continue to handle the legal duties.  Leah Francis will handle bowling and softball this year.
- Coaches Certification Program – ASEP.  The program has been revised and all ASEP teachers will have to get recertified prior to offering the course in the future. 

2.      June 4, 2003 Executive Board Minutes. Minutes were approved as written.

3.      Financial Report:              Checking:         $   9,692.96 
                                              Savings:        $ 84,995.19

4.      Approval of Vouchers: Vouchers # 12010 through #12044 for a total of $ 10,682.89 M/S/P to approve vouchers as written. 

5.      WIAA Executive Board Report: Craig Olson.
- The board increased ticket prices for state events by $1.  The board debated the increase in relation to revenue and attendance.  All tourney tickets will be at 80% of the daily price.  Jan suggested looking at ticket sales through TicketMaster or some other such entity.
- The budget was passed including the official’s fees.
- The state tourney state program was awarded to a new contractor this year.  More info to follow. 
- The board considered charging sanctioning fees for non-member groups sponsoring athletic tournaments using high school teams.
- The greater Columbia B program was granted a one-year waiver to allow fifth graders to participate with sixth graders. 
- Approved a competitive Cheer and Drill season of Week 8 thru Week 37.  Refer to the WIAA handbook for further information.
- There will be a two-day schedule for Swim and Dive this year.
- Leagues do not need to apply for WIAA approval for 5 man mechanics in football.
- Wrestling exhibitions for girls will be allowed this year at the state tournament.

6.      Sea-King District 2 Executive Board President Report:  Bob Dowding

  1. Violations.  Violations were discussed and voted upon.  The board did not rule on accepting league actions on the Chief Sealth/Franklin violation because the Kingco League had not yet met.  The board was asked by the Metro League reps to rule on whether the interaction should be considered a jamboree or a contest.   The board ruled that what took place was a contest.  Mike Scott abstained from voting on the football violation.
  2. Boys Swimming Date Conflict with Nationals.  Reps should go over this with their leagues and swim coaches and be prepared to vote on a response to this at the October meeting.
  3. Executive Board Calendar – June Meeting Date.  Change to Monday, June 7.
  4. Service Fees & 2002-2003 Travel Points.  Reminder…there will be no WIAA travel points distributed this year.  In the past, we subtracted the district service fees from the travel points.  This year, all district schools will be directly billed for the service fee.
  5. Distribution of 2002-2003 Excess Fees.  Sea-King rules require us to keep $40,000 in reserves.  Marilyn recommended that we refund $55,000 to the schools, keeping the $40K and $2K for the purchase of the district laptop in reserve.  The board voted to accept this proposal.  Marilyn will distribute the funds to the leagues.
  6. District Tournament Allocations.  Reps were asked to review the tentative allocations for league to district and district to state.  Let Marilyn know if there appear to be any questions.
  7. E-Mail Minutes.  The board voted to email all minutes and agendas. 
  8. Fall District Tournament Dates, Sites, & Managers.  Marilyn reviewed the list and again asked reps to contact with any changes.
  9. 2003-2004 Sea-King Dist. 2 Committees – Classification?  Tabled
  10. 2003-2004 Sea-King Dist. 2 Annual Goals.  Tabled
  11. Sea-King Board Reps – High School Principal.  Please call with suggested candidates.
  12. WIAA Hall of Fame Nominations due Oct. 15
  13. WSSAAA Report – John Wiley.  John reminded the board that the state conference will be held April 19-21 in Spokane.  The WSSAAA board continues to improve communication through the Newsletter.  We are looking for material, articles, and pictures for the Newsletter.

7.       Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

  1. Correspondence. 
  2. Web Site – www.wiaa.com/dist2/.
  3. Lifetime Passes.  Marilyn will mail the passes to all 2002-03 board members.

8.       Agenda Items for October 13, 2003 Meeting, ESC Boardroom, 3:30PM.

  1. Review of 2002-2003 Annual Financial Report
  2. Site Selection for Football/Soccer
  3. Fall Eligibility Report  - Mike Ritch
  4. WIAA Insurance (L & I/Catastrophic)
  5. Vote on Boys Swim District/National Conflict
  6. 2003-2004 Sea-King Dist. 2 Committees – Classification? 
  7. 2003-2004 Sea-King Dist. 2 Annual Goals. 
  8. Sea-King Board Reps – High School Principal

9.      The Executive Board meeting was adjourned at 5:20PM