EXECUTIVE BOARD MEETING

MINUTES OF May 12, 2003

Board Members Present: Craig Olson, Jana Porter, Joel Watters, Bob Dowding, Dan Jurdy, John Wiley, Jan Woldseth, Chris Hoffman, Jack Reynolds, Dick Nelson, Dave Krenning, Sam Perlin

Marilyn & Tom Doyle – Secretary

Board Members Absent: Mike Scott, Bruce Dubois, Jock McLaughlin,

1. Introduction of Guests: Mike Ritch

2. March 31, 2003 Executive Board Minutes. Minutes were approved. .

3. Financial Report: Checking $ 6,695.36
Savings: $ 84,935.48

4. Approval of Vouchers: Vouchers # 11866 through #11894 for a total of $ 11,477.05. M/S/P to approve vouchers as written.

5. WIAA Executive Board Report: Craig Olson.
a. At the April board meeting, reps from the Tacoma Dome and Tacoma business made a presentation on the new fees for use of the dome for Gridiron classic. It appears that there could be in the range of $30,000 in savings for next year with the new proposal. They are looking into the possibility of coming up with a new carpet.
b. Reps from the Yakima Sun Dome presented concerning issues around tourneys there.
c. Spalding requested that the board re-up on the present ball contract. The board added two years to the contract.
d. The board adopted a one-year moratorium on standing committee meetings. They will only meet when needed by the WIAA office. There was a healthy discussion around the budget and the board reluctantly decided to raise the ticket prices by $1 for next year on a first reading.
e. Winter will be the competitive cheer and dance and drill season. There are parameters that will come out from the WIAA office. The out of season coaching has to be clearly defined; that will come out soon.
f. The board voted to eliminate the 10 run rule in baseball, effective this spring.
g. The softball, baseball, and tennis draws were approved. Tennis and softball will be published on the Sunday prior to the tourney. The board did not take action on delaying football and soccer brackets for next fall
h. the board discussed eligibility again. The board requested that more members of the eligibility committees attend the August meeting to discuss the process.
i. Spring sports for the 2004-2005 school year will be pushed back one week, both the starting date and then the state tourney will be held the week after Memorial Day.
j. A committee has been established to review the state basketball tourney formats.
k. Volleyball for 3A and 4A will move to the Everett Arena for next fall.
l. Approved on first reading that the staff should come up with a plan for a dual team wrestling state championship.
m. Approved to have exhibition girls’ wrestling for the 2004 meet.
n. Swimming will go to a two-day meet format from the present three-day meet.
o. Kent Anderson was voted as President of the board for next year. Craig Olson will be President-Elect.

6. Sea-King District 2 Executive Board President Report: Chris Hoffman

A. Violations. League actions approved.

B. Annual Eligibility Report. Mike Rich reported to the board on the Year’s Eligibility Hearings. He indicated that we had a total of 135 cases versus about 165 last year. We have noticed a drop in cases and cancelled one of the days for hearings this past fall. We have adjusted the schedule for next year. Mike believes that better counseling in the schools by our ADs has paid dividends. 83 appeals were granted, 7 with conditions. 56 cases dealt with the residence/transfer rules; 18 with season’s limitations. There were 11 special hearings cases after the regular hearings were completed. WIAA granted 7 of the 20 appeals that were appealed to them. We heard 29 foreign exchange cases and 17 that dealt with transfers who did not play at the previous school. Mike reminded schools that if we have a student going out of state for a one year exchange of some type, the school should send in a letter of appeal for eligibility upon return prior to the student leaving the school.

C. Spring Rep. Assembly Review. Marilyn reviewed the results of the Rep assembly and the votes on each of the amendments.

D. Review Sea-King District Documents. Dan Jurdy, Chris Hoffman. The committee reviewed the documents and made the following suggestions for change:
1. Page 3 of handbook still refers to incorrect league info. Marilyn will correct.
2. Page 7 – the fiscal year dates need to be changed. The board already agreed to change to the same fiscal year, but the by-laws need to be changed to reflect that.
3. Page 11 – we will have 5 reps to rep assembly next year.
4. Page 11 – change the naming of the reps to be determined from the May to the June meeting.
5. Page 17 – District managers submitting a budget. Keep the last sentence, but change the first two sentences, as most managers aren’t submitting budgets in advance.
6. Page 21 – League faculty passes are not honored at District events. League scouting passes are acceptable.
7. Page 25 – Adjust the fees for TV/radio broadcasts. It was suggested that we use the Kingco fees and collect in advance.

E. Selection of 2003-2004 3A Basketball Sites, Brackets. Craig will bring a proposed bracket for next year. We will play at BCC again. A bracket will be presented at the next board meeting.

F. 3A 2003 Volleyball Bracket. Same as Basketball Bracket

G. Presentation of 2003-2004 Sea-King Budget. Members are asked to study the presented budget and be ready to amend and approve it at the June meeting.

H. Delegates to 2003-2004 Spring Rep Assembly. The Leagues were asked to elect delegates and bring names to the June meeting.

I. Spring District Tournament/Play-Off Status. Craig Olson has agreed to be the tournament manager for 3A Softball.

J. Appointments to WIAA Committees – All District 2 positions are already filled through the next school year.

K. Election of 2003-2004 Executive Board President and President-Elect. Bob Dowding will be the President next year. The president elect will be selected at the September meeting.

7. Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

A. Correspondence. .

B. Calendar Distribution

C. Web Site – www.wiaa.com/dist2/.

8. Agenda Items for Wednesday, June 4, 2003 Meeting, Seattle Prep, 3:30PM.

A. Approval of 2003-2004 Sea-King Budget

B. Mileage Reimbursement for 2002-2003 Executive Board Meetings

C. Spring District Tournament/Play-Off Financial Report

9. The Executive Board meeting was adjourned at 5:40 PM

Respectfully Submitted,

Marilyn Doyle

Sea-King District Secretary