EXECUTIVE BOARD MEETING

Monday, June 4, 2007

 

Board Members Present: Ed Putnam, Kim Eng, Annette Duvall, Mickey Fowler, Gill James, Bob Dowding, Craig Olson, Jack Reynolds, John Wiley, Luke Syverson, Jan Woldseth, Kingco 4A Rep, Michael Bailey, Dan Jurdy
Tom and Marilyn Doyle – District Director

 

Board Members Absent:  Ken Jaffe, Chris Bigelow, Jack Reynolds,

  1. Introduction of Guests:  Mike Colbrese

  2. Approval of Monday, May 14, 2007, Executive Board Minutes. M/S/P.

 

  1. Financial Report:            Checking:             $ 29,761.37
                                               Savings:            $ 19,913.51

 

  1. Approval of Vouchers: Vouchers #14072 through #14192 for a total of
    $ 21,856.10 M/S/P. 

  2. WIAA Executive Board Report:  Craig Olson
    1. Mike Colbrese spoke with us about the 2008-2009 calendar which is one week later than normal – this happens once every seven years.  Some eastside calendars will have conflict with high school graduations if this occurs.  Eastside Principals asked Mike to review this and survey member schools to see if they would prefer adjusting the calendar.
    2. Mike asked the board to take a second/third reading on the transgender issue.  He would like to get that policy in place before the summer so that it can get into the handbook if it is going to be passed.
    3. Gill and Jan participated in the Sports Management/ Sportsmanship committee in May. 
    4. The WIAA staff has concern about the 3A basketball tournament attendance in Seattle.  There had been hope that this would be a well attended state event, but that didn’t translate into attendance.  The Saturday attendance was great, but the other days weren’t so good.  The board/staff decided that they needed to work on the marketing aspect of it.  An agency is going to assist WIAA in promoting the tournaments.
    5. Mike also wanted to talk about the football playoff sites in our district.  Specifically this came out of a contest at Pop Keeney Stadium in November.  Schools can request that the WIAA mediate any differences in opinion about sites for first and second round contests.  Mike asked us to review our choice of using Pop Keeney as opposed to Memorial Stadium.  Mike requests that each district have a written criteria for playoffs. 
    6. In addition, Mike mentioned that the discussions with L&I are going to heat up this summer.  WIAA is involved with the state on determining how officials should be covered and paid – employee or covered contractors. 
    7. John Wiley thanked Mike on behalf of the Sea-King Board for all his work this year.
    8. John asked Mike about the new 1A split season problem related to fall sports teams turning out again in the spring for the state tournaments.  Mike would like to sit down and explore alternatives and options for this with the Emerald City League.  Mike and John agreed that they would talk about this before school is out so that it could be discussed at the July WIAA Board meeting.
    9. Mike related some of the problems with hotel/motel issues at state tournaments and indicated the board and staff would be working through this.
    10. Bob Dowding asked Mike about whether there could be a program for the regional baseball tournaments.  He also asked about spring football practice and the differences in practice requirements.  Mike emphasized that the WIAA has no jurisdiction over the summer practice; school districts are responsible for rules surrounding their spring football practices.
    11. Mike was asked about lacrosse’s future with respect to the WIAA.  Lacrosse has not submitted an amendment for recognition by the WIAA in quite a number of years.

 

  1. Sea-King District 2 Executive Board President Report:  Annette Duvall

A.     Violations.  League Reps reported violations that have occurred since the last meeting.  M/S/P League actions.  Gill James sits on the WIAA sportsmanship committee and spoke about how the state is trying to track and work with the numbers of ejections.  The committee is looking at ways to use the Scholastic Cup to help promote sportsmanship and the reporting of ejection statistics.

B.     Approval of 2007-2008 Sea-King Budget.  Marilyn reviewed the budget process and next year’s budget.  After discussions last month, we took out the amounts for music and sportsmanship, reduced the director’s salary increase; cut back on the number of calendars to be ordered, and adjusted the income from the overhead fees for the 4A and 1A leagues.  Marilyn reviewed the figures showing how the 4A overhead figures are figured and suggested using the new budget numbers for next year.  She also gave out the overhead cost for handling the 1A finances since they are not in the tri-district arrangement this cycle – similar to the 4A’s.  She proposed a figure of $500 per school rather than the actual figure because it would be too large without any warning for them.  In the past, the tri-district arrangement meant that the 1A’s about broke even for tournaments.  This year, they will have around a $2000 deficit.  M/S/P to approve the proposed budget.

C.     Mileage Reimbursement for 2006-2007 Executive Board Meetings.  Marilyn collected the forms for mileage reimbursement.

D.     Spring District Tournament/Play-Off Financial Report.  Marilyn reported on those tournaments that have completed their finances.  We are waiting on official bills and amounts from other districts and bills from sites.
E.      2007-2008 Executive Board Meeting Schedule.  M/S/P to approve calendar.

F.      Review Sea-King Documents – Marilyn handed out the changes recommended by our sub-committee.  We recommended adding the district “biting rule” and add the athletic trainer to Art. VIII, section 25.  M/S/P to approve changes.

G.     Delegates to 2007-2008 Spring Rep Assembly.   Current representatives will return for another year of service.  M/S/P to reappoint these delegates as presented.

H.     Reps to District Board.  Terry & Brent from 4A.  Gill & Mike from 3A Kingco.  Dan & Annette, Ed Paulter, Ed Putnam from Metro.  John & Kim from Emerald City.  Bob and Luke from Sea-Tac.  Mickey and Jan will return as well.  We are looking for a principal to serve on the board for the next two year cycle.

I.        Coaches Association Request.  M/S/P to approve as a one-year experiment.

 

7.      Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

A.     Correspondence. 

B.     Web Site: www.wiaa.com/dist2

8.      Other Business-Agenda Items for Monday, August 27, 2007 - 3:30PM Bellevue ESC

A.     Executive Board Calendar

B.     Service Fees & 2006-2007 Travel Points

C.     Distribution of 2006-2007 Excess Fees

D.     District Tournament Allocations

E.      Fall District Tournament Dates, Sites & Managers

F.      2007-2008 Sea-King Dist. 2 Committees

G.     2007-2008 Sea-King Dist. 2 Annual Goals

 

  1. The Executive Board meeting was adjourned at 5:30 PM.