EXECUTIVE BOARD MEETING

MINUTES OF June 4, 2003

Board Members Present: Craig Olson, Jana Porter, Joel Watters, Bob Dowding, Dan Jurdy, John Wiley, Chris Hoffman, Dave Krenning, Sam Perlin, Mike Scott, Bruce Dubois, Jan Woldseth

Marilyn & Tom Doyle – Secretary

Board Members Absent: Jack Reynolds, Dick Nelson, Jock McLaughlin

1. Introduction of Guests: None

2. May 12, 2003 Executive Board Minutes. Minutes were approved.

3. Financial Report: Checking $ 6,604.15
Savings: $ 94,935.48

4. Approval of Vouchers: Vouchers # 11895 through #12009 for a total of $ 29,276.01. M/S/P to approve vouchers as written.

5. WIAA Executive Board Report: Craig Olson.
- Basketball committee meeting scheduled June 26 to look at the State 3A, 4A Basketball venue and format for the future.

6. Sea-King District 2 Executive Board President Report: Chris Hoffman

A. Violations. League actions approved. The Kingco League will hold its own soccer summit this summer to try to determine how to deal with the number of ejections in the league this year.

B. Review Sea-King District Documents. The following Constitution and By-Law changes approved as submitted.
1. Page 3 of handbook still refers to incorrect league info. Emerald City 1A inserted.
2. Page 7 – the fiscal year dates need to be changed. The board already agreed to change to the same fiscal year as the WIAA, but the by-laws need to be changed to reflect that.
3. Page 11 – we will have 5 reps to rep assembly next year.
4. Page 11 – change the naming of the reps to be determined from the May to the June meeting.
5. Page 17 – District managers submitting a budget. Keep the last sentence, but change the first two sentences, as most managers aren’t submitting budgets in advance.
6. Page 21 – League faculty passes are not honored at District events. League scouting passes are acceptable.
7. Page 25 – Adjust the fees for TV/radio broadcasts. It was suggested that we use the Kingco fees and collect in advance.

C. 3A 2003-2004 Basketball Brackets. Craig presented a bracket that used a loser out game in the first round with 1’s and 2’s having a bye. The tourney then continues with a double elimination format.

D. 3A 2003 Volleyball Bracket. Same as Basketball Bracket. A.D.s are asked to speak with their volleyball coaches about using a similar format since the WIAA tourney will also be a new format using a bracket rather than pool play. Craig will email a sample bracket to Gil and Ed, volleyball chairs in their respective leagues for input.

E. Approval of 2003-2004 Sea-King Budget. The board reviewed the District budget and approved it. The board discussed: removing line item for “Leadership”; having no increase in 4A funding for the district; projecting income lower than might be expected to account for potential weather problems; and the district secretary salaries.

F. Delegates to 2003-2004 Spring Rep Assembly - Kingco 4A – Brent Kawaguchi, Kingco 3A – Greg Hart, Metro – Ed Putnam, Emerald City – Mark Cullen, Sea-Tac - Bob Dowding , MS Jack Reynolds, Bruce Dubois

G. League Contacts (Presidents) - Kingco 4A – Donna Tyo, Kingco 3A – George Vanni, Metro – Ammon McWashington , Emerald City 1A – Sam Perlin, Sea-Tac B – Bob Dowding

H. Sea-King Board Reps - Kingco 4A - Brent Kawaguchi, Mike Scott, Kingco 3A – Gill James, Chris Hoffman, Metro - Dan Jurdy, Jana Kohler, Emerald City - John Wiley, Bob Beeman, Sea-Tac – Bob Dowding, Dave Krenning , Middle School Rep. – Bruce Dubois. Jack Reynolds will stay as a rep from the officials association. We need a principal candidate. The board will check their leagues for candidates. Jan Woldseth and Craig Olson will return as well.

I. Mileage Reimbursement for 2002-2003 Executive Board Meetings. Board members will turn in their forms to Marilyn for reimbursement.

7. Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

A. Correspondence. The Center School will join the district next year as a 1A school and participate in cross-country for next year.

B. Spring District Tournament/Play-Off Financial Report. Marilyn attached a report with the current information from spring sports. Several pieces of information are still outstanding including the tri-district reports. All 3A info is complete except for a bill from custodians for Newport soccer.

C. Web Site – www.wiaa.com/dist2/.

D. Other – Bob Dowding reported that there were three ejections in baseball from the Sea-Tac league and no reports came from the official’s association on them. He is concerned that these reports aren’t being filed in a timely fashion. Dan Jurdy raised the issue of the rental cost for the track stadium for districts this year. Marilyn explained that she had been told by the manager what the fee was going to be. When the bill came, it was different from the fee the manager thought was agreed upon. Marilyn indicated that she would pay the higher fee when she received the billing indicating the actual costs for rental. Ammon provided that information and Marilyn paid the increased cost. Dan explained the situation with the financial problems in the Seattle School District and the associated costs and that often the costs are not known until after an event. Dan suggested a contract beforehand so that there are no problems or hard feelings as a result. The board agreed that this should occur.

8. Agenda Items for Monday, September 8, 2003 Meeting, Bellevue ESD Room #122, 3:30PM.

A. Executive Board Calendar

B. Service Fees & 2002-2003 Travel Points

C. Distribution of 2002-2003 Excess Fees

D. District Tournament Allocations

E. Fall District Tournament Dates, Sites & Managers

F. 2003-2004 Sea-King Dist. 2 Committees

G. 2003-2004 Sea-King Dist. 2 Annual Goals

9. The Executive Board meeting was adjourned at 5:30 PM

Respectfully Submitted,

Marilyn Doyle

Sea-King District Secretary