EXECUTIVE BOARD MEETING

MINUTES OF January 12, 2004

Board Members Present: Chris Hoffman, Gill James, Mike Scott, Jan Woldseth, Craig Olson, Bob Dowding, Kurt Criscione, Brent Kawaguchi, Dan Jurdy, Bruce Dubois, John Wiley, Bob Beeman, Tom Doyle – Secretary

Board Members Absent: Jana Kohler, Dave Pond, Jack Reynolds

1. Introduction of Guests: Mike Ritch

2. December 8, 2003 Executive Board Minutes. Minutes were approved as written.

3. Financial Report: Checking: $ 10,317.62
Savings: $ 35,000.16

4. Approval of Vouchers: Vouchers # 12196 through #12206 for a total of $ 20,552.34 M/S/P to approve vouchers as written.

5. WIAA Executive Board Report: Craig Olson. Craig reported on the following:

Cheer/Dance/Drill now have a defined season
Final reading for standards for track relays. Take effect this spring.
Revised official’s fees on second reading
Final reading on removing the 5 participant limit for golf. Will take effect in ’05.
Much discussion took place concerning the Out of Season rule. The board reviewed present practice and made determinations on many specific concerns. The board clarified many aspects of this topic with the WIAA staff. The board then presented an amendment which prevents a coach from working with kids out of season “in their school”, and changing the “7-12^th grade” requirement in the rule. This will be voted upon at Rep Assembly. Other additional changes in interpretation will be distributed at a later date.
District 5 requested a review of the brackets allowing travel across state. The eastside had originally requested a partial freeze, but now would like to move to a “draw” that could allow east teams to meet in the finals rather than just in the semis
State events. Football – Tacoma Dome next two years. Soccer in Clover Park and University place for girls, Sumner for boys. Everett will host Volleyball (4A, 3A). 1A, 2A at Yakima, B at Eastern Washington. Basketball – Yakima, Tacoma; haven’t heard from Key Arena yet. There is a request to again look at rotating the weeks for the state final. Wrestling – may be enough for an 8 team tourney for B and the A will be down from 16. Yakima and Cheney (Tacoma) to host Baseball. Track - Pasco would again like to host this year; track coaches would like to return to Lincoln; no decision made yet.
Fall sports – attendance was up nearly 10,000 people with over $167,000 net income increase. Attribute to attendance and additional help from sites to reduce costs.

6. Sea-King District 2 Executive Board President Report: Bob Dowding

A Winter Eligibility Committee Report – Mike Ritch. Mike reviewed the following:

· Fewest number of cases at this time of year.

· No season’s limitation hearings this winter. AD’s are counseling kids better about realistic possibilities for gaining eligibility.

· Transfers down from past.

· No special hearings. AD’s have done a great job of preparing the kids for the season.
We denied four; all four appealed to state.

· Mike is grateful for the number of people willing to serve on the committees. Mike singled out Craig Bakken who will retire this spring, thanking him for his many years of service to the District Eligibility Committee.

B Violations. League sanctions were approved as presented.

C Selection of Sea-King District 2 Athletic Director of the Year
League Nominees:
Sea-Tac B – Jolee Fairfield, Kent View Christian
Emerald City – Gary Peterson, Charles Wright MS
Metro – Ed Putnam, Lakeside
Kingco 3A – George Vanni, Liberty
Kingco 4A – Frank Naish, Inglemoor

D Congratulations to the Sea-King District AD of the Year – George Vanni

E WSSAAA Report – John Wiley. WSSAAA Conference materials will be mailed this week and should be available on the web site soon.

F Request from Tacoma Baptist to change to District 2. M/S/P to approve Tacoma Baptist move from District 3 to District 2.

G Request from Bellevue Christian to change to District 2. Table pending the Emerald City League Decision.

H Annual Calendar Order – Purchase again this year.

I Spring District Tournaments Dates, Sites & Managers. Please let Marilyn know who might be interested in running spring tourneys.

7. Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

Correspondence. Tom reviewed the Site Selection form obtained from District 1. He asked Board members to review the form and email suggestions, changes, or their approval of the format so that we could develop a form for District 2.
Fall District Tournament/Play-Off Financial Report.
Web Site – www.wiaa.com/dist2/.
WIAA Coaching Standards Audit. Tom reported that the WIAA Audits are going very well. There is a wide variety of files found in the schools; some complete with supporting data for each coach’s clock hours; some with little or no support. But we are all learning a great deal as the process unfolds. It is recommended that athletic directors keep files on each coach and file a copy of any supporting data for a coach’s clock hours each time a coach attends a clinic, league meeting, coaches meeting or any other event that qualifies for hours. While it is the coach’s responsibility to keep records, the AD must verify those each spring and may find it easier and more effective to keep a set of records as well.

8. Agenda Items for Monday, February 9, 2004 Meeting, ESC Boardroom, 3:30PM.

Winter District Tournament Status
January “Current Issues” Report
Review Proposed Amendments to Spring Rep. Assembly

9. The Executive Board meeting was adjourned at 5:40PM