The Tri-District Committee (hereafter referred to as
"Committee") is responsible for the conduct and management of all
Tri-District (hereafter referred to as "3D") events under the
auspices of the respective District Executive Boards. The dates, sites and
managers of all approved events shall be recommended by the Committee and
ratified by the District Boards. The responsibilities of the position of
Tournament Manager follow.
The 3D shall conduct tournaments in the following
activities for the purposes of determining 3D champions and entries to WIAA
sanctioned Slate Tournaments or meets:
Basketball (Boys/Girls)
Track
(Boys/Girls)
Softball
A tournament shall also be held for determining entries
to the WIAA Boys and Girls soccer tournament, with no 3D champion determined.
Also, a playoff format for football will be approved for the purposes of
determining entry into the state tournament
The Committee shall compile a list of preferred sites for
each tournament and direct the 3D representative of that sport to procure a
feasible site. Factors in making the final determination shall be:
·
Centrality
of location
·
Neutrality
with respect to participants
·
Cost of
rental
·
Functionality
of venue
The management of any site interested in hosting a 3D
tournament should submit an inquiry the Committee.
A facility use agreement must be signed by the facility
owner and the Event Manager prior to the conduct of a 3D event. The permit
form of the facility owner is to be used. If one is not available, the form of
the District in which the site is held is to be used. A copy of the signed
permit is to be held in the manager's files and one sent with the event report
to the appropriate District Secretary of Finance Manager (see Financial
Management). It is advisable for the Event Manager to secure the permit as far
in advance of the event as possible.
The Committee shall select an approved manager for each 3D tournament Whenever feasible the athletic administrator for the host school will be given preferential consideration. The manager chosen must be willing and capable of fulfilling the duties as outlined in this handbook. Any individual interested in serving as a 3D Tournament Manager should direct a letter of inquiry to the Committee. The Committee shall draft a letter once a year to all member schools to notify of specific tournaments. The Committee will recommend individuals for approval by District Boards.
The Event Manager will have responsibility for procuring
appropriate personnel for each tournament. The number and type of each worker
shall be in accordance with personnel guideline (see Tournament Pay Schedule).
Variance will only be with prior approval of Districts.
The Tournament Manager shall be responsible for sending
pre-tournament information and instructions to all participating schools'
coaches and athletic administrators at least fourteen (14) days prior to the
event. In addition, two (2) copies of this bulletin need to be mailed to each
of the District Secretaries at the same time. The Bulletin shall include
information from this Handbook, as well as items from the WIAA State Syllabus.
Items to be included are:
1. Rules and Procedures
21. Games Committee
members
2. Uniform information/Jersey Color
22. Tournament draw (team
sports)
3. Squad Size
23. Qualifying
procedures/substitution rules
4. Team rosier/introductions
24. Allocations to state
from 3D
5.
Towels
25. Special regulations
particular to venue/sport
6. Practice/Warm-up sessions
26. Awards - number and
procedure
7. Game ball information
27. Hospitality Room (if
available)
8. Travel directions/map
28. Field phones (if used
in Football)
9. Dressing room/bench assignments
29. Lane
assignments/seeding (track)
10.
Parking information
30. Tee-off procedures
(golf)
11.
Signs/Noisemakers
31. Order of
competition/events (all
12.
Student conduct
individual
events)
13.
Supervisory/participant/other passes
32. Entry forms and fees
(as appropriate)
14.
Officials/selection process
33. Scoring procedures (as
appropriate)
15.
Bands/Cheerleaders/Drill Teams
34. Use of numbers
(track/cross country)
16.
National Anthem/Pledge of Allegiance
35. Shoes (if limited by
facility)
17.
Seating arrangements - fans, bands, etc.
36. Reporting of game
results to local media
18.
Admission Prices
37. Tournament information
telephone
19.
Medical personnel expectations
hotline and WIAA Webster
20.
Protest procedure
38. Any other information
as appropriate
The Games
Committee of each tournament shall consist of at least three (3) individuals,
one of whom shall be the Event Manager. Additional Games Committee members may
be 3D Athletic Directors, Administrators, District Board members, or
non-participating coaches. If participating coaches are to serve on the Games
Committee, it shall consist of no fewer than four (4) people of which two (2)
may be participating coaches. The purpose of the Games Committee shall be to
adjudicate protests and appeals that may arise, or any other rulings
the Event Manager requests of that committee. No individual may rule in a
protest, appeal, or situation in which that person's school is directly
involved.
The format of the tournament shall be recommended by the
Committee and approved by the Districts. Whenever appropriate the Allocation
formula shall be applied to each district to determine the number of entries
given to that district. It is the responsibility of the district to determine
the method by which its representatives to 3D tournaments are selected. The
number of teams/individuals representing the 3D at state tournaments shall be
the sum of entries provided to each district comprising the Tri-district.
Officials for all 3D events shall be registered members
of the Washington Officials Association. In the sports of Basketball and
Wrestling the number of officials requested of each Association/Board shall be
the number of officials needed for the tournament times the proportion of
schools serviced by that Association/Board represented in the tournament. In
the sports of Baseball, Football, Softball, Volleyball, and Soccer the
Association that provides service to the host site shall supply all officials.
School supervisors have primary responsibility for event
crowd control. Individuals who are provided passage to 3D events for
supervisory purposes must be notified via the 3D supervision letter.
The Tournament Manager, after conferring with the Games Committee and
the school representatives present, has the authority to stop a contest as a
result of unacceptable crowd behavior. The contest may continue once the
Manager has reasonable assurance that the disruptive behavior is under
control. The contest officials are to be informed of this policy prior to the
start of a contest.
An athlete whose actions during a contest prior to the 3D
tournament result in a suspension 3D contests may appeal said suspension only
in accordance with WIAA regulation 18.25.3 (A-E). Suspensions resulting from
ejection from a 3D contest may be appealed in accordance
sections A,B,F,G,H of 18.25.3.
Game/contest protests are to be handled by the Games
Committee in accordance with WIAA/NFHS guidelines and rules.
Tournament contests may be subject to postponement or
cancellation due to any number of emergency conditions such as; severe
weather, natural disasters, freeway or ferry closures medical epidemics. In
case any school(s) cannot participate in a 3D event due to an emergency
situation, the Event Manager shall consult the Games Committee who shall
determine the status of the event. The committee shall consider, but not be
limited to, the following factors in arriving at a decision regarding the
continuation of the event and/or participation of any schools.
· The Event Manager will consult the host site Superintendent, or designee, regarding the status of the tournament site
·
The
distance from the affected school(s) to the site
·
The weather
pattern of the two previous days, i.e. has it improved during daylight hours
what are weather conditions at night?
·
Government
agency recommendations regarding road use and/or ferry availability
·
The number
of available playing dales left to complete the event and the availability of
the playing sites
·
Ability to
reschedule the activities without adversely effecting the event and group
travel:
·
The loss of
school time for participants and event personnel
·
In the
event of severe weather the possibility of moving activities from evenings to
afternoons or changing event sites shall be a consideration
·
If there
are event dates available preference shall be given to rescheduling the entire
day’s activities
If one or more teams decides not to participate in the
tournament after the Games Committee decides to continue with the tournament
(following consideration of the above factors) the representatives to the
stale tournament will be determined from among those schools who are able to
participate in the 3D tournament
In the event a tournament must be canceled prior to
completion, the berths to state will be assigned to the league champion(s).
Any remaining positions will be assigned to the next highest ranking team in
each league. In the event teams tie for the final berth, the selections shall
be based upon 1) head-to-head competition, 2) best league record, or 3) coin
flip. After representatives to the state tournament have been determined,
seeding into the tournament will be based upon those same three criteria.
Any and all tournament medical personnel will be the
responsibility of the participating schools. A school is not required to
provide a team physician, but if it does such physician shall have authority
as directed by WIAA regulation 22.0.0.
The Tournament Manager shall provide to the coach of each
participating team and game officials a syllabus of pre-game activities. This
syllabus should include, but not be limited to, the following:
·
Order,
location, and time of warm-ups
·
Time and
order of introductions
·
Time of
national Anthem or Pledge of Allegiance
·
Start time
of game
Team and individual awards shall be obtained by the
Tournament Manager in the following quantities for each sport:
Football,
Boys/Girls Soccer - No awards authorized
Baseball,
Basketball, Volleyball, Softball, Track, Golf, Tennis, Wrestling,
Cross-Country – Team trophy to the 3D champion and runner-up. In sports
where there exists a boys champion and girls champion a team trophy shall be
awarded for each championship and runner-up team .
Cross
Country and Golf - Medals to top 10 finishers in each of the boys and girls
events.
Wrestling
- Medals to top 4 finishers.
Tennis
- Medals to top 4 finishers in each of the boys and girls events.
Track
– Medals to top 6 finishers in each of the boys and girls events
The Tournament Manager is authorized to present one
sportsmanship medallion at the conclusion of each contest (team sports) or
tournament (individual sports) for exemplary sportsmanlike conduct.
Participating schools are authorized by the 3D to purchase team trophies or individual medals for state qualifiers who do not receive 3D awards.
The Tournament Manager is responsible at the conclusion
of each day of competition to report the day's results, upcoming pairings, or
advancement information to the following regional newspapers:
Bellingham
Herald
Everett Herald
Tacoma News-Tribune
Seattle
Times
Seattle P-l
South County Journal (Kent)
Eastside
Journal (Bellevue)
Coaches of participating teams are to be informed
that notification of local newspapers will be their responsibility.
Specific Tournament Managers may be asked to also post
information on a telephone-accessible hotline and/or the WIAA Internet
website. Details will be provided to these managers.
P.A. Announcements - Prior to each game the P.A.
announcer will read the WIAA statement regarding sportsmanship. P.A.
announcements must refer directly to the tournament in progress
unless approved by the Tournament Manager.
Filming - Filming and videotaping will be permitted if
facilities can accommodate with Event
Manager approval. Priority for taping will be given to
teams competing in the game in progress.
Signs - Only one official school banner will be allowed
at tournament contests. No other signs will be allowed.
Noisemakers - Artificial &/or mechanical noisemakers
are prohibited and will be confiscated by the tournament management.
Megaphones are to be used only by the cheer staff and only in the sport
of football.
Passouts - Passouts are to be discouraged. Students are
expected to remain on site until the end of the contest
Confetti - Disbursal of confetti is not allowed. Schools
who violate will be charged for cleanup.
National Anthem - The National Anthem will be played at
the beginning of each session as feasible, with the Pledge of Allegiance
spoken at each remaining game of the session.
Game Ball - Contest game balls will be provided by
tournament management in accordance the WIAA ball agreement
Squad Size - The number of participants in each sport
shall be as established by the WIAA. The participant list provided by each
school shall identify those athletes eligible to participate. No substituting
shall be allowed unless approved by the Games Committee.
Towels - Each participating school shall provide their
own towels.
Programs and Concessions - The host site (school) may
sell concessions and other approved items (school approved) normally sold at
league contests. All items for sale must be of acceptable quality and sold at
reasonable prices, not to exceed prices of similar items sold at regular
league contests. Non-school organizations or agencies shall be prohibited from
selling concession items of any kind at the event site before, during or after
the event, except as contracted by the 3D for apparel and specialty items (see
Merchandising). Advertising in 3D event programs must be approved by the
Tournament Manager. There shall be no advertising: of tobacco products,
alcoholic beverages or other products deemed inappropriate for use by
interscholastic sport participants or students attending these programs. The
host school for the tournament assumes all expenses for the sale of
concessions. Net revenues, if any, shall be retained by the school.
Spectator Standing - Continuous standing by students and
their supporters may be disallowed by the Tournament Manager if the actions
have a negative effect upon the normal operation of the contest. The decision
shall be at the discretion of the Game Manager.
Hospitality Room - Hospitality rooms at tournaments are
at the discretion of the host site. Access to the hospitality room should be
limited to tournament staff, coaches and officials. Hospitality room
expenses may not be paid from event revenues.
·
League
passes will not be honored
·
Tournament
passes will not be printed
·
WIAA
lifetime passes will be honored
·
Each
participating team will submit to the Tournament Manager a gate list for
participating team members, coaches, managers, supervisors and photographers.
The number of each allowed shall be established in the Tournament Manager's
Instructions and shall be consistent with the WIAA guideline for state
tournaments in each sport with the following exceptions
·
One video
camera operator will be afforded passage
·
Each
school will be allotted four discretionary passes for use by coaches' spouses,
bus driver, school Board members, etc.
·
Each
school’s District Superintendent, High School Principal, and Athletic
Director will receive supervisory admission, as well as any 3D
non-participating Athletic Director.
·
Teams
eliminated from, or not currently participating in, the tournament may be
admitted to other tournament games upon request by the Head Coach to the
Tournament Manager.
Cheerleaders of participating schools and drill teams
scheduled to perform at half-time will be admitted free if they are in
uniform. The number of cheerleaders may be limited by the Event Manager. Cheer
and song leaders must comply with the safety standards adopted by the WIAA
Arrangements for drill team performances must be made with the Tournament
manager prior to game day.
Performing band members of participating schools
identified by the band director will be admitted free. Half-time performances
must be arranged with the Tournament Manager prior game day. The number of
band members admitted is included in the Tournament Manager's instructions.
The Tournament Manager has complete control over the volume of amplified
instruments. No microphones will be used with amplified instruments. All music
instruments shall be retained in the bleachers or other designated area as
directed by the Tournament Manager. The seating for bands shall be determined
by the Tournament Manager.
Tickets will be sold on site day of event only. There will be no pre-sale of tickets.
The 3D Committee holds the rights to any and all apparel
and specially items bearing reference the 3D, any 3D tournament or contest.
The Committee may assign these rights to a separate entity in exchange for
payment. The Committee will establish a deadline for bids prior to each
season's tournaments and may assign merchandising rights accordingly.
The host district will obtain certificate of insurance
for the tournament from WIAA. Coverage must be confirmed prior to the
beginning of the tournament.
Admission to 3D tournaments shall be by ticket. Tickets
will be issued to Tournament Manager, and must be inventoried in and out. No
complimentary tickets may be issued.
Prices will be at two levels - Adults and Students/Senior
Citizens. Students are defined as individuals 6-18 (High School students must
present ASB card for student prices). Seniors are defined as individuals 55 or
over. Children under six are admitted free.
Admission prices shall be as follows:
Tournament
Adults
Students/Seniors
Football/Soccer (Tri-District only)
$5.00
$3.00
Volleyball (One session)
$5.00
$3.00
Volleyball
(All sessions)
$6.00
$4.00
Baseball/Basketball/Softball/Track
$5.00
$3.00
Wrestling
$5.00
$3.00
Golf/Cross
Country/Tennis
Free
Free
Students without ASB cards will be charged at the Adult
rate. School staff with ID card will be charged at the student rate. When two
different events are held at a single site a combination ticket will be
available at a rate 1.5 times the higher priced ticket.
The handling of funds, filing of expenses, claiming of
personnel compensation, submission income/expense reports, and other issues of
financial management shall be in accordance with the procedure of the District
of the host site (or, when held at multiple sites in more than one district of
the Tournament Manager). All funds shall be managed by the District offices.
No receipt or payments may run through any school accounts.
Once all claims against the tournament are paid, any
profits shall be disbursed among the three districts. The formula for
distribution shall be as follows:
Baseball, Basketball, Soccer
–
·
Reimbursement
index = net
receipts
2* (# of games in tournament)
·
District
portion shall be reimbursement index times number of games played by schools
in that district.
Football - Funds from each game will be distributed between the
teams competing
Softball, Track, Volleyball -
·
Reimbursement
index =
net receipts
# of schools participating in meet
·
District
portion shall be reimbursement index times number of schools competing from
that District.
For tournaments where no admission is charged (i.e. golf,
tennis, cross-country) the Tournament Manager may charge an entry fee.
Permission and amount of fee must be recommended by Committee and approved by
District Boards.
For any tournament which shows a loss, that loss will be
borne among the three districts. Each District's financial responsibility
shall be as outlined in distributions above, except that net losses shall
replace net receipts in the formulas.
The Tournament Manager shall, at the beginning of each
sport season, submit a preliminary budget to the Committee. Each tournament
should be designed to create an income
back to the districts or participating schools
as per district guidelines. Barring that, the
tournaments must be designed to at least
break even.
Event Managers' Stipends
|
|
|
Cross Country - Boys & Girls |
$100
|
|
Football |
$120
|
|
Soccer - Girls |
$50/$25
each additional match |
|
Soccer - Boys |
$50/$25
each additional match |
|
Tennis – Boys &Girls |
$125
|
|
Tennis - Site Manager |
$30
|
|
Volleyball |
$125
|
|
Volleyball - Site Manager |
$30
|
|
Basketball - 1A - Boys |
$280
|
|
Basketball - 1A - Girls |
$280
|
|
Basketball - B - Boys |
$260
|
|
Basketball - B - Girls |
$260
|
|
Basketball - Site Manager (Single/DH) |
$30/$45 |
|
Wrestling |
$125 |
|
Baseball |
$100
|
|
Golf - Boys |
$70
|
|
Golf - Girls |
$70
|
|
Track |
$150
|
|
Softball |
$110
|
|
Position |
One
Contest |
Number of Personnel |
|
Football |
||
|
Ticket Manager |
$40
|
one |
|
Ticket Seller |
$25
|
two/three |
|
Ticket Taker |
$25
|
two/three |
|
Announcer |
$25
|
one |
|
Scoreboard |
$25
|
one |
|
Spotter |
$25
|
one |
|
Timer |
$25
|
one |
|
Security/Supervision |
$35
|
as required |
|
Police Security |
|
as required |
|
Down Marker & Chain Crew |
$20
|
three/four |
|
Medical Team |
|
as required |
|
|
|
|
|
Basketball |
||
|
Ticket Manager |
$40
|
one |
|
Ticket Seller |
$25
|
one/two |
|
Ticket Taker |
$25
|
one/two |
|
Announcer |
$25
|
one |
|
Scorer |
$25
|
one |
|
30-Second Clock |
$25
|
one |
|
Timer |
$25
|
one |
|
Security/Supervision |
$25
|
as required |
|
Police Security |
|
as required |
|
Medical Team |
|
as required |
|
Parking |
|
as required |
|
|
|
|
|
Soccer |
||
|
Ticket Manager/Seller |
$25
|
one |
|
Ticket Taker |
$20
|
one |
|
Announcer/Timer |
$20
|
one |
|
Security/Supervision |
$20
|
as required |
|
|
|
|
|
Position |
Per
1/2 Day Session |
Number of Personnel |
|
Volleyball |
||
|
Ticket Manager/Seller |
$30
|
one |
|
Ticket Taker |
$20
|
one |
|
Scorer |
$20
|
one |
|
Security/Supervision |
$30
|
as required |
|
|
Position |
One
Contest |
Double
Header |
Number of Personnel |
|
|
|
|||
|
|
Baseball
and Softball |
|||
|
Ticket Manager/Seller |
$25 |
$50 |
one |
|
|
Ticket Taker |
$20 |
$40 |
one |
|
|
Announcer/Scorer |
$20 |
$40 |
one |
|
|
Position |
Per
Day |
Number of Personnel |
|
|
||
|
Track |
||
|
Ticket Manager/Seller |
$35 |
one |
|
Ticket Seller |
$25 |
one |
|
Ticket Taker |
$25 |
one |
|
Announcer |
$35 |
one |
|
Referee |
$45 |
one |
|
Clerk |
$40 |
one |
|
Starter |
$45 |
one |
|
Assistant Starter |
$40 |
one |
|
Head Timer/Finish
Judge |
$40 |
one |
|
Timers |
$30 |
max of 8 |
|
Finish Pickers |
$30 |
max of 8 |
|
Field Event Officials |
$30 |
one per event |
|
Marshals |
$30 |
max of 6 |
|
Computer Impute |
$30 |
one/two |
|
Official Scorer |
$30 |
as required |
|
Security/Supervision |
$35 |
as required |
|
|
|
|
|
Cross
Country |
||
|
Starter |
$25 |
one |
|
Timer |
$20 |
one |
|
Chute Manager |
$20 |
one |
|
Recorder |
$20 |
one |
|
Course Personnel |
$15 |
as required |
|
Wrestling |
||
|
Ticket Manager/Seller |
$35 |
one |
|
Ticket Taker |
$25 |
one |
|
Announcer |
$30 |
one |
|
Match Maker |
$30 |
one/two |
|
Table Scorers and
Timers |
$25 |
as required |
|
Security/Supervision |
$30 |
as required |